Add participants from different cities to find your best meeting window.
// find the perfect meeting time for every timezone
Add participants from different cities and instantly find overlapping business hours. Visual timezone grid makes scheduling international meetings effortless and free.
Add participants from different cities to find your best meeting window.
Search for each person's city or timezone. Add their name for easy reference.
Choose meeting duration and your preferred working hours range.
Click "Find Best Times" to see the visual grid and top recommended slots.
The Meeting Time Planner helps you find overlapping working hours when your team or clients are spread across multiple timezones. Add each participant's city, set your working hour preferences, and instantly see a visual grid showing when everyone is available simultaneously.
The tool converts each participant's local working hours to UTC, then finds time slots where all participants are within their working hours simultaneously. The visual grid color-codes each hour so you can see overlaps at a glance.
Yes! You can search by city name (e.g. "Tokyo"), timezone name (e.g. "America/New_York"), or UTC offset (e.g. "UTC+5:30"). The search is flexible and covers hundreds of cities worldwide.
Yes. The tool uses the JavaScript Intl API with IANA timezone identifiers, which automatically accounts for DST rules for the selected reference date. Make sure to set the correct date for accurate DST calculation.
You can add up to 10 participants. Beyond that, the grid becomes too dense to read meaningfully. For large teams, consider grouping participants by region and running separate checks.
Blue = best overlap window (all participants within working hours). Green = working hours for that participant. Gray = outside working hours. Dark = night/sleep time. The "best" slots are highlighted in blue and listed below the grid.
No. Everything runs entirely in your browser. No participant names, cities, or preferences are ever sent to a server or stored anywhere. The tool is completely client-side.
A meeting time planner is a tool that helps teams and individuals find mutually convenient meeting times when participants are located in different parts of the world. With remote work now the norm for millions of professionals, scheduling across timezones has become one of the most common daily frustrations in modern work life.
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The fundamental problem is that working hours โ typically 9am to 6pm โ represent only 37% of the day. When two people are in timezones 8 or more hours apart, their working hours may not overlap at all. A developer in San Francisco (UTC-8) and a client in Singapore (UTC+8) are 16 hours apart, meaning there is essentially zero overlap in traditional business hours.
The Meeting Time Planner solves this by visually mapping each participant's working hours onto a 24-hour UTC grid, making overlaps immediately visible. Instead of doing mental timezone math, you see color-coded bands that reveal โ at a glance โ when everyone is available.
The grid displays 24 hours across the horizontal axis, with one row per participant. Each cell is color-coded based on what time it is locally for that person: deep blue for their active working hours, lighter shades for early/late hours, and dark for night time. When all participants share a working-hours cell in the same column, that column is highlighted as a "best" meeting window.
The algorithm finds contiguous blocks that are long enough for your desired meeting duration โ whether that's a 30-minute standup or a 3-hour strategy session โ and ranks them by how comfortably they fall within each person's working day.
US East Coast โ Europe (UTC-5 / UTC+1): A 6-hour difference. Early afternoon in New York (2pm) is 8pm in Berlin โ manageable but tight. The sweet spot is usually 9amโ12pm EST / 3pmโ6pm CET.
US West Coast โ Asia-Pacific (UTC-8 / UTC+8 to +9): A 16โ17 hour gap. There is typically no working-hours overlap. Options include 8am PST (midnight in Tokyo) or 5pm PST (9am next day in Tokyo). Both require someone to work outside normal hours.
Europe โ India (UTC+1 / UTC+5:30): A 4.5-hour difference. Early afternoon in London (1pm) is 6:30pm in Bangalore โ just within working hours for most. The India Standard Time offset (30-minute increment) is a common surprise for people unfamiliar with it.
Australia โ UK (UTC+10 / UTC+0): A 10-hour difference. Morning in London is evening in Sydney, making overlap very limited during standard hours.
For distributed engineering or product teams, the Meeting Time Planner is most useful at the start of a new project or when onboarding a team member in a new timezone. Add all team members, set your preferred working hours, and immediately see whether daily standups, weekly syncs, or sprint planning sessions are feasible within normal working hours โ or whether you need to consider asynchronous alternatives.
The tool also lets you adjust working hours per session. If your team agrees to extend availability to 7pm for international calls, you can reflect that and discover new overlap windows that weren't visible under a strict 9โ5 constraint.
Unlike many scheduling tools that require creating an account, sharing calendar access, or sending invites, this Meeting Time Planner runs entirely in your browser. No data leaves your device. It's ideal for quick checks before committing to a tool like Calendly or when you need a simple answer without the overhead of enterprise scheduling software.